Parish Clerk Vacancy

Permanent, part-time position, 5 hours per week on average with a flexible working pattern. Salary, in line with relevant experience and qualifications, will be within 2023/24 National Joint Council Salary Scale Range and dependant on experience, plus office allowance and expenses.

The parish of Frating is in the Tendring District of Essex. It lies not too far from the coastal town of Clacton and has a community of all ages.

The council is made up of 5 Parish Councillors with 2 vacancies at this time.

Clerical duties and responsibilities:

• Preparation of agenda and minutes for Parish Council meetings, attendance at the meeting and the issuing of any notifications required by law

• Managing and preparation of all correspondence on behalf of the Parish Council

• Dealing with queries from members of the public, public bodies and others

• Bringing relevant matters to the attention of the Parish Council

• Updating the Council website as required under the Transparency Code

• Assisting in the formation and review of Council policies

• Planning Applications - to meet TDC return deadlines, while assisting in making comments if necessary.

 • Monitoring Actions/Decisions of the Parish Council and advising the Council on its statutory duties and the regulatory requirements regarding its activities

• Liaising with other agencies. e.g. EALC, ECC Highways, District and County Council RFO duties:

• Day to day financial management, preparation of the yearly budget and the end of year accounts to Audit level in accordance with current prescribed processes.

• Liaison with the appointed Internal Auditor where required.

• Downloading information and generating reports from the two VAS Signs in the village

Person specification:

The applicant should:

• have an excellent level of communication, both written and verbal

• possess good interpersonal skills, patience, resilience and diplomacy

• be able to work on their own initiative and have a proactive and impartial approach

• be able to organise and prioritise their workload

• have knowledge of meeting administration and working to deadlines

• have the confidence to challenge and hold individuals to account when appropriate

Experience in a local government environment and holding the Certificate in Local Council Administration (CiLCA) is highly desirable but not essential. Support and training will be offered. The successful applicant must be available to attend the meetings of the Council held in the evening on the first Monday of the month. A designated Parish Council laptop with appropriate software is provided. The position is home-based, with an allowance payable for home office use. For an informal discussion on the role, please contact Jennifer Spear – Clerk – on the above email address.

Please submit a letter of application accompanied by a CV, by email to: fratingpc [at] hotmail.com  Closing date for applications is 7th April 2024 with interviews week commencing 15th April 2024.